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How to Contribute Your Work to the Digital Conservancy

It's quick, easy, and free to contribute content to the Digital Conservancy! Requirements for submission include:

  • Contributors must be U of M affiliates with a valid Internet ID to deposit their work.
  • The Digital Conservancy must be granted permission (via our Deposit Agreement) to distribute and preserve all works placed in the repository. The author/original copyright owner retains copyright on all works.
  • Works should be free from any restrictions and be appropriate for open access by all users of the Digital Conservancy (see a list of issues to consider below).
  • Student submissions are mediated through University program offices (e.g. Graduate School, Honors Program). For undergraduate or UROP students, see this FAQ on submitting your work.

Submit Your Work

To upload your work simply sign in to the Digital Conservancy (upper right corner of screen) and click on "New Submission". Follow the on-screen instructions. Not all works are suitable for deposit into the Digital Conservancy. Please review the Issues to Consider Before Your Deposit.

Submitters How to Upload What to Expect
New Contributor Your first submission will often go into the "University Digital Conservancy: Inbox for New Users" collection. After your first submission, Digital Conservancy staff will contact you to discuss ways to manage and build your own collection.
Returning Contributor Once you have established a collection, you may add to it freely. Please see our guide to uploading content. If you would like to submit to a new or existing collection, contact us to discuss the available options.
Department and University Staff If you are contributing on behalf of a U of M department or unit, you may also need to complete a Deposit Request for content for which the University Regents may or may not own copyrights. Staff will contact you to complete the organizational deposit agreement (PDF), if needed.

If you have any questions or problems submitting content, contact us.

Issues to Consider Before You Deposit

Please consider these important issues before depositing work into the Digital Conservancy.

Previously Published Work

If you have already published your work and signed a copyright agreement, you may have transferred the copyrights that allow you to deposit, prior to the U of M Open Access Policy (effective January 1, 2015). The following tools can assist with understanding and responding to publisher copyright agreements:

  • The SHERPA/RoMEO Database provides summaries of permissions normally given to authors by academic and scholarly publishers to help you determine your works' copyright status.
  • Authors may also use the official U of M Author's Addendum [PDF] when negotiating with publishers to retain their copyrights when publishing.

Future Publication Conflicts

Some commercial publishers prefer not to publish works that are already available in full online. However, if you expect you'll make significant revisions or edits to the work before commercial publication (as with revising a dissertation) this is often less of a concern.

Potentially Sensitive Data

Works in the Digital Conservancy are accessible to anyone with an internet connection, worldwide. It is important to understand that some sensitive or private information should not be made publicly available. Before submitting, you are responsible for meeting all relevant legal and ethical obligations.

  • You may need to obscure or anonymize private information about identifiable individuals, and remove data such as social security, health, or education records that are protected under specific privacy laws (U of M Data Security Policy) or through other non-disclosure agreements, before you upload your work to the Digital Conservancy.
  • In some cases, information may be so sensitive that public sharing will simply not be a good option for your work, even with the information obscured.

Potentially Patentable Inventions

If information about a patentable invention is shared publicly before the inventor applies for a patent, the patent may be denied. The Office of Technology Commercialization can help you determine what you may need to do with regard to securing a patent.

Working with Collaborators

Only one author is needed to deposit into the Digital Conservancy. However, co-authors, supervisors, and advisors may have interests in your works.

  • If your work was authored jointly with other collaborators, it is good practice to make sure that all interested parties agree on sharing publicly via the Digital Conservancy.
  • If you are not the primary investigator or inventor, please ensure you have the permission of the primary investigator or inventor before uploading to the Digital Conservancy.
  • If your work was produced under the supervision of someone else (e.g. UROP and Honors students) or if there are other interested parties (e.g. funders), you should consult with your supervisor or advisor or administrator before uploading.