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The University of Minnesota Digital Conservancy provides long-term preservation and access services for the intellectual and creative output of the University's academic, research, and administrative communities. This includes archival maintenance of official organizational records of the University. The Conservancy is an open access repository and makes submissions freely available, worldwide, under the following conditions and terms.


The Digital Conservancy ("Conservancy"), jointly sponsored by the University Libraries and the Office of Information Technology, provides long-term preservation and open access to digital works at the University of Minnesota.

It is the Conservancy's policy that authors or other authorized depositors ("Contributors") retain all rights of copyright in deposited works ("Works") or have secured the rights from the copyright holder (e.g., a publisher) to deposit the Works and to enter into the non-exclusive license required for deposit.

Contributors shall grant the University a non-exclusive license: (1) to make and keep more than one copy of the Work for purposes of access and preservation; (2) to modify the Work in order to migrate it to another medium or format for the purpose of preservation and future access; (3) to publicly display or publicly perform the Work; and, (4) to distribute the work both in print and by digital means on the World Wide Web.

A jointly-owned Work may be deposited by any of the joint owners, provided the Contributor promptly notifies the other joint owner(s) of the deposit.

A work for hire may be deposited by the employer or contracting party that owns the rights of copyright in the Work.

A Work that has been disclosed to the University's Office of Technology Commercialization ("OTC") shall not be deposited in the Conservancy without OTC's prior approval.

A Work held by a unit of the University may be deposited by the unit if determination of authorship is impossible or impractical.


Contributors (or their proxies) grant to the Regents of the University of Minnesota, through the University Digital Conservancy, the following non-exclusive rights:

  • To display and distribute submissions (including abstracts) and descriptive information in electronic formats
  • To enhance descriptive information about the submission to facilitate access
  • To copy, convert or migrate submissions to any medium or format for the purpose of preservation and access
  • To keep more than one copy of the submission for purposes of security, and preservation

Deposited official University records are maintained within the Conservancy as part of the collections of the University of Minnesota Archives.


Contributors to the Conservancy are asked to comply with the deposit terms of the University Digital Conservancy by means of a simple deposit agreement.

There are two agreements available to facilitate contributions:

  • Basic Deposit Agreement - used by individuals and/or their proxies who want to submit works to which they own the copyrights.
  • Deposit Agreement for Organizations - used by individuals authorized by an organizational unit of the University to submit works to which the University unit may or may not own copyrights.


The SHERPA/RoMEO Web site provides summaries of permissions normally given to authors by academic and scholarly publishers. Authors can use this information to help determine which rights they may have retained through publishing or copyright transfer agreements with their publishers.

Regents Policy on Intellectual Property

University Libraries Copyright Information & Education

University Records Retention Schedule

Regents Code of Conduct

Regents Policy on Libraries and Archives

University Archives


Go to the UDC home page